Contract Management Tools

Quickly search your contract

Organise your contracts by function

Quickly review the parties involved in each contract

intelligentcontract

See contract values at a glance - Also manage foreign currency

Associate contracts to part of your organisation

Never miss another renewal date

intelligentcontract

Quickly search your contract

Organise your contracts by function

Quickly review the parties involved in each contract

See contract values at a glance - Also manage foreign currency

Associate contracts to part of your organisation

Never miss another renewal date

Full Security Model

Full Security Model

A fully flexible security model is available with intelligentcontract. Users are assigned to one or more security groups. In turn contracts (and other entities) can also be assigned to security groups.

Only users who are part of the correct security group can view contracts assigned to that group. You are able to create as many security groups as required.

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Internal Approval

Contracts can be optionally sent for internal approval. Create the chain for approval, track progress and see the approval history right against the contract. Decide which contracts are subject to approval and which aren't.

When required, admin users can override the approval process and move it along. Use your mobile device to approve or reject approval requests.

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Internal Approval
Collate Notes

Collate Notes

Notes can be added to supplier record or to a contract. Notes are quick to add and are recorded with the time, date and user who created or updated the note.

Notes allow you to capture the events in a contracts life cycle and can be quickly reviewed prior to working on a contract or working with a supplier.

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Manage Amendments

Contracts change over their life time and it's important to be able to track those changes should there be a dispute or when it comes to renewal time. This feature of intelligentcontract allows you to create "versions" of a contract.

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Manage Amendments
Key Performance Indicators

Key Performance Indicators

Create, manage and track your customer or supplier Key Performance Indicators. Set a target for each KPI and optionally associate with a contract, a supplier or customer and then record performance.

A RAG status over a specified period instantly lets you know whether you are passing or failing your set KPI targets. Export the values for the report.

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Invoice Tracking

intelligentcontract allows you to track invoice transactions against your contracts so you are able to report whether supplier billing is in line with the agreed contract terms.

Risk Management

Create and manage risk at supplier and contract level. Assign a risk and monitor its mitigation.

Quickly generate a risk register for your organisation and review risk across all your active contracts.

Sub-Contracts

Where two contracts are related you are able to define that relationship within intelligentcontract. Creating links between contracts enables you to understand the inter-dependent relationships of suppliers and contracts that underpin your organisation.

Use the related contracts function to understand the risk a supplier or group of suppliers represents to your organisation.

Improved Supplier Management

We understand that your suppliers are as important to your organisation as your customers and being able to manage their performance is critical to the success of your organisation.

We provide tools that help you track supplier performance, risk and general communication with your suppliers over the life cycle of your contracts.

Read Only Users

Users can be configured to be read-only users. Read-only users are able to login and view the contracts, people, companies, alert etc... but are not able to delete or edit/create new ones.

Confidential Contracts

A contract can be marked as confidential. A confidential contract is only visible to users who are specifically assigned to that contract.

Shadow Users

Shadow User functionality allows an administrator to temporarily assign the responsibilities of one user to another. This is useful to cover sickness and holidays without having to share and then reset user account passwords.

Feature Visibility

You may not want all users to utilise all features of intelligentcontract or there may be functionality your organisation does not require. Rather than have these features cluttering the interface, you are able to hide features. Hidden features can be switched on/off using security groups.

Review an Audit of Changes

intelligentcontract provides an audit trail of each change made to your data. Nothing can be added, deleted or edited without the system recording the change.
Audit records can be reviewed to see who made the changes, when they were made and the specific nature of the change.